Industry guide

Restaurant group records and AI labs: what is realistic

Multi-unit restaurant groups document a lot: operations email between GMs and chefs, recipe cards and prep lists, catering files, vendor threads and franchise manuals.

Most of it already sits in POS systems such as Toast, scheduling tools, Google Workspace and shared drives. Buyers want the written trail of how your team actually does the work, so most owners lead with SOPs and training material, then add day-to-day records once personal details are dealt with.

AI Data Offers research deskChecked against our methodology Updated October 28, 2026 5 min read 15 sources

Key figure: 204,758
Buyers' published range: $100K to $2M+
Time to a written offer: Days to 2 weeks
Owner time, per buyers: 1 to 3 hours

In this guide

01 / What buyers value

Records a buyer will look for at a restaurant group

Operations email between GMs and chefs
Where it lives
Email
Why a buyer wants it
Running a restaurant day to day
Raise first
Staff names
Recipe cards and prep lists
Where it lives
Shared drive
Why a buyer wants it
Kitchen standards
Raise first
Proprietary recipes
Catering and private dining files
Where it lives
Email and CRM
Why a buyer wants it
Events from inquiry to execution
Raise first
Client details
Purchasing and vendor threads
Where it lives
Email
Why a buyer wants it
Buying decisions
Raise first
Pricing
Franchise manual and field visits
Where it lives
Docs
Why a buyer wants it
Systemized operations
Raise first
Franchisee details

Record	Where it lives	Why a buyer wants it	Raise first
Operations email between GMs and chefs	Email	Running a restaurant day to day	Staff names
Recipe cards and prep lists	Shared drive	Kitchen standards	Proprietary recipes
Catering and private dining files	Email and CRM	Events from inquiry to execution	Client details
Purchasing and vendor threads	Email	Buying decisions	Pricing
Franchise manual and field visits	Docs	Systemized operations	Franchisee details

02 / Value

Putting a number on a restaurant group's data

No buyer publishes a price list by industry. What they do publish is a range for a whole company: micro1, Polyshares and Ventra each advertise deals from roughly $100K to $2M or more, and Pewter's licensing partner cites examples between $350K and $650K. Read those as the buyers' own marketing figures, not offers.

For a restaurant group of about 60 people, three things move the number most: how many years of history you have, how much of the work is written down in one place, and how cleanly client and employee details can be removed. Try the worth estimator for a range based on your size.

03 / Buyers

Which buyers take restaurant groups

On Troveo's intake form, the closest category ("hospitality, restaurants or local services") sits in the lowest of its four demand tiers. Polyshares accepts restaurants and franchises, though it does not mark it as premium.

micro1
Published size rule
Asks for at least 30 staff, with no upper limit
A 60-person restaurant group
Fits at 60
Mode
Published size rule
At least 20 full-time US office employees, or 10 for accounting and 6 for law
A 60-person restaurant group
Fits at 60
Nyne
Published size rule
At least 20 W-2 staff in the US and three years of history
A 60-person restaurant group
Fits at 60
Pewter
Published size rule
At least 20 people and three years, with a higher bar in some sectors
A 60-person restaurant group
Fits at 60
Ventra
Published size rule
At least 30 US staff and three years of data
A 60-person restaurant group
Fits at 60
Endless
Published size rule
Around 30 people or more
A 60-person restaurant group
Fits at 60
Polyshares
Published size rule
No headcount floor; it weighs how deep the record goes
A 60-person restaurant group
No size floor
Mercor
Published size rule
Publishes no minimum
A 60-person restaurant group
No size floor
Troveo
Published size rule
Publishes no minimum (its calculator begins at 20)
A 60-person restaurant group
No size floor

Buyer	Published size rule	A 60-person restaurant group
micro1	Asks for at least 30 staff, with no upper limit	Fits at 60
Mode	At least 20 full-time US office employees, or 10 for accounting and 6 for law	Fits at 60
Nyne	At least 20 W-2 staff in the US and three years of history	Fits at 60
Pewter	At least 20 people and three years, with a higher bar in some sectors	Fits at 60
Ventra	At least 30 US staff and three years of data	Fits at 60
Endless	Around 30 people or more	Fits at 60
Polyshares	No headcount floor; it weighs how deep the record goes	No size floor
Mercor	Publishes no minimum	No size floor
Troveo	Publishes no minimum (its calculator begins at 20)	No size floor

Checked against a typical restaurant group of 60 people. Ask each buyer whether contractors and part-time staff count.

Some buyers pay us a referral fee. It never changes your price, and it never changes the order of our rankings.

04 / Typical week

What one ordinary week produces

Monday: GMs share weekend numbers and issues.
Tuesday: a recipe card updated after a cost increase.
Wednesday: a catering inquiry quoted.
Thursday: a vendor shortage handled.
Friday: a field visit report for one location.

Illustrative. Multiply one week by every year you have kept, and that is the record a buyer is looking at. The written decisions matter more than the totals.

05 / Process

How a deal works

1
Check the fit
Answer a few questions about headcount, years of records and the systems you use. No files change hands.
2
Inventory call
A buyer walks through what you hold and what it wants. Most say the owner spends one to three hours in total.
3
Written offer
Buyers usually send terms within days to two weeks: price, scope, term and whether the deal is exclusive.
4
Clean and deliver
Personal details are removed under the agreed method, then a copy is exported. Your originals stay where they are.

micro1
What it asks for
Procedures, internal wikis, project and task history, CRM activity
Offer and payment
Up to 30 days to review, then paid within 30 days of invoice
Ask about
Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how.
Ventra
What it asks for
Mainly inboxes, recorded calls and helpdesk tickets
Offer and payment
Offer in 3 to 7 days, then net 30 or 60
Ask about
Its terms warn it may be unable to erase data after delivery.
Polyshares
What it asks for
Inboxes, recorded calls, helpdesk tickets and ERP extracts
Offer and payment
Offer in 1 to 2 weeks, paid in 30 to 60 days
Ask about
Licenses are exclusive by default.
Pewter
What it asks for
Operating records for the industries on its list
Offer and payment
No fee to the owner, it says
Ask about
Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays.

Buyer	What it asks for	Offer and payment	Ask about
micro1	Procedures, internal wikis, project and task history, CRM activity	Up to 30 days to review, then paid within 30 days of invoice	Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how.
Ventra	Mainly inboxes, recorded calls and helpdesk tickets	Offer in 3 to 7 days, then net 30 or 60	Its terms warn it may be unable to erase data after delivery.
Polyshares	Inboxes, recorded calls, helpdesk tickets and ERP extracts	Offer in 1 to 2 weeks, paid in 30 to 60 days	Licenses are exclusive by default.
Pewter	Operating records for the industries on its list	No fee to the owner, it says	Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays.

In each buyer's own published words. Terms change, so confirm them in writing before you sign.

06 / Timing

If you are selling or winding down

A data license can sit alongside a sale or a wind-down. If you are selling the business, agree with the acquirer who keeps the right to license the archive. If you are closing down, keep the workspace and inboxes alive until a buyer has seen them. A closed company is not out of options: SimpleClosure reports more than 150 completed sales of shut-down startups' archives.

FAQ

Questions, answered

Do buyers want restaurant data?

Less than most industries. Troveo rates hospitality demand the lowest of its four tiers, so expect fewer offers.

What is most valuable from a restaurant group?

Written operations: GM email, manuals and catering files. POS data alone is less interesting.

Is a 60-person restaurant group big enough?

9 of the 9 buyers in our size check take a restaurant group that size, going by their own published rules. Below 20 people your options narrow to the buyers with no stated minimum.

Do we lose our records if we license them?

No. A license gives the buyer a copy for agreed uses and your originals stay put. Read the term and deletion clauses closely: micro1's master terms describe a perpetual license, and Ventra warns it may be unable to erase data after delivery.

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Sources

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Spot something wrong? See our corrections policy. Some buyers pay us a referral fee. How we make money.