Software export guide
Selling your Buildium data to AI buyers
Smaller property managers and HOA managers on Buildium have tasks, communication logs and resident center messages in one place, which makes an inventory quick.
Most of it already sits in Buildium's rentals, associations, tasks and communication tools. Buyers want the written trail of how your team actually does the work, so most owners lead with SOPs and training material, then add day-to-day records once personal details are dealt with.
- Key figure
- 5
- Buyers' published range
- $100K to $2M+
- Time to a written offer
- Days to 2 weeks
- Owner time, per buyers
- 1 to 3 hours
01 / What buyers value
The Buildium records buyers look for
Task and work order history
Where it lives
Buildium tasks
Why a buyer wants it
Requests and resolutions
Raise first
Resident names
Communication log
Where it lives
Buildium communications
Why a buyer wants it
Emails and letters sent
Raise first
Contact details
Resident Center messages
Where it lives
Resident Center
Why a buyer wants it
Questions and announcements
Raise first
Personal details
Association board correspondence
Where it lives
Associations module
Why a buyer wants it
Governance
Raise first
Board names
Notes across records
Where it lives
Buildium notes
Why a buyer wants it
Context on decisions
Raise first
Varies
| Record | Where it lives | Why a buyer wants it | Raise first |
|---|---|---|---|
| Task and work order history | Buildium tasks | Requests and resolutions | Resident names |
| Communication log | Buildium communications | Emails and letters sent | Contact details |
| Resident Center messages | Resident Center | Questions and announcements | Personal details |
| Association board correspondence | Associations module | Governance | Board names |
| Notes across records | Buildium notes | Context on decisions | Varies |
02 / Value
Putting a number on a Buildium user's data
No buyer publishes a price list by industry. What they do publish is a range for a whole company: micro1, Polyshares and Ventra each advertise deals from roughly $100K to $2M or more, and Pewter's licensing partner cites examples between $350K and $650K. Read those as the buyers' own marketing figures, not offers.
For a Buildium user of about 18 people, three things move the number most: how many years of history you have, how much of the work is written down in one place, and how cleanly client and employee details can be removed. Try the worth estimator for a range based on your size.
03 / Buyers
Which buyers take Buildium data
On Troveo's intake form, the closest category ("real estate or property") sits in the second of its four demand tiers, which it describes as above-average demand. Polyshares accepts real estate and property management, though it does not mark it as premium.
Published size rule
Asks for at least 30 staff, with no upper limit
A 18-person Buildium user
Too small at 18
Published size rule
At least 20 full-time US office employees, or 10 for accounting and 6 for law
A 18-person Buildium user
Too small at 18
Published size rule
At least 20 W-2 staff in the US and three years of history
A 18-person Buildium user
Too small at 18
Published size rule
At least 20 people and three years, with a higher bar in some sectors
A 18-person Buildium user
Too small at 18
Published size rule
At least 30 US staff and three years of data
A 18-person Buildium user
Too small at 18
Published size rule
Around 30 people or more
A 18-person Buildium user
Too small at 18
Published size rule
No headcount floor; it weighs how deep the record goes
A 18-person Buildium user
No size floor
Published size rule
Publishes no minimum
A 18-person Buildium user
No size floor
Published size rule
Publishes no minimum (its calculator begins at 20)
A 18-person Buildium user
No size floor
| Buyer | Published size rule | A 18-person Buildium user |
|---|---|---|
| micro1 | Asks for at least 30 staff, with no upper limit | Too small at 18 |
| Mode | At least 20 full-time US office employees, or 10 for accounting and 6 for law | Too small at 18 |
| Nyne | At least 20 W-2 staff in the US and three years of history | Too small at 18 |
| Pewter | At least 20 people and three years, with a higher bar in some sectors | Too small at 18 |
| Ventra | At least 30 US staff and three years of data | Too small at 18 |
| Endless | Around 30 people or more | Too small at 18 |
| Polyshares | No headcount floor; it weighs how deep the record goes | No size floor |
| Mercor | Publishes no minimum | No size floor |
| Troveo | Publishes no minimum (its calculator begins at 20) | No size floor |
Some buyers pay us a referral fee. It never changes your price, and it never changes the order of our rankings.
04 / Export
Getting your data out of Buildium
- 1Run Buildium's data export. It spans five sections: rentals, associations, accounting, tasks and communication.
- 2Export task and communication history for the period you want to license.
- 3Pull notes for the records with the richest context.
- 4Strip personal details before a buyer sees a sample.
05 / Typical week
What one ordinary week produces
- Monday: tasks assigned from resident requests.
- Tuesday: a letter batch to association members.
- Wednesday: board questions answered.
- Thursday: notes added on a lease violation.
- Friday: rental owner requests handled.
Illustrative. Multiply one week by every year you have kept, and that is the record a buyer is looking at. The written decisions matter more than the totals.
06 / Segments
More on property management companies
07 / Process
How a deal works
- 1
Check the fit
Answer a few questions about headcount, years of records and the systems you use. No files change hands.
- 2
Inventory call
A buyer walks through what you hold and what it wants. Most say the owner spends one to three hours in total.
- 3
Written offer
Buyers usually send terms within days to two weeks: price, scope, term and whether the deal is exclusive.
- 4
Clean and deliver
Personal details are removed under the agreed method, then a copy is exported. Your originals stay where they are.
micro1
What it asks for
Procedures, internal wikis, project and task history, CRM activity
Offer and payment
Up to 30 days to review, then paid within 30 days of invoice
Ask about
Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how.
Ventra
What it asks for
Mainly inboxes, recorded calls and helpdesk tickets
Offer and payment
Offer in 3 to 7 days, then net 30 or 60
Ask about
Its terms warn it may be unable to erase data after delivery.
Polyshares
What it asks for
Inboxes, recorded calls, helpdesk tickets and ERP extracts
Offer and payment
Offer in 1 to 2 weeks, paid in 30 to 60 days
Ask about
Licenses are exclusive by default.
Pewter
What it asks for
Operating records for the industries on its list
Offer and payment
No fee to the owner, it says
Ask about
Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays.
| Buyer | What it asks for | Offer and payment | Ask about |
|---|---|---|---|
| micro1 | Procedures, internal wikis, project and task history, CRM activity | Up to 30 days to review, then paid within 30 days of invoice | Its master terms describe a perpetual license. It says it strips personal details "when relevant", so ask exactly how. |
| Ventra | Mainly inboxes, recorded calls and helpdesk tickets | Offer in 3 to 7 days, then net 30 or 60 | Its terms warn it may be unable to erase data after delivery. |
| Polyshares | Inboxes, recorded calls, helpdesk tickets and ERP extracts | Offer in 1 to 2 weeks, paid in 30 to 60 days | Licenses are exclusive by default. |
| Pewter | Operating records for the industries on its list | No fee to the owner, it says | Launched October 2026 by a Florida sales agency. Its licensing partner, not Pewter, signs and pays. |
08 / Timing
If you are selling or winding down
A data license can sit alongside a sale or a wind-down. If you are selling the business, agree with the acquirer who keeps the right to license the archive. If you are closing down, keep the workspace and inboxes alive until a buyer has seen them. A closed company is not out of options: SimpleClosure reports more than 150 completed sales of shut-down startups' archives.
FAQ
Questions, answered
Is accounting data part of a license?
It can be, but it is the most sensitive part. Many managers license tasks and communication history and keep the ledger out.
Is a 18-person Buildium user big enough?
3 of the 9 buyers in our size check take a Buildium user that size, going by their own published rules. Below 20 people your options narrow to the buyers with no stated minimum.
Do we lose our records if we license them?
No. A license gives the buyer a copy for agreed uses and your originals stay put. Read the term and deletion clauses closely: micro1's master terms describe a perpetual license, and Ventra warns it may be unable to erase data after delivery.
Find the buyers that fit your company
Answer a few questions about your size, tools and history. We show which buyers want a company like yours. Free, no files.
Keep reading
Sources
Every number on this page links back to one of these.
- 1help.buildium.com: Export data from Buildium 1557494404392help.buildium.com
- 2buildium.com: Terms of usebuildium.com
- 3Troveo: Business data programtroveo.ai
- 4Polyshares: Sell company datapolyshares.com
- 5micro1: Company referral programmicro1.ai
- 6Beri: micro1 enterprise data partnerships, terms and risksberi.net
- 7Mode: Data program requirementsdata.mode.inc
- 8Nyne: Sell company datanyne.ai
- 9Pewter: Company data licensingpewterdata.com
- 10Pewter: Partner examplespewterdata.com
- 11Ventra: Company datajoinventra.com
Spot something wrong? See our corrections policy. Some buyers pay us a referral fee. How we make money.